Manufacturing · Industrial
From Spare Part Request to SAP Quote in an Instant.
Every spare part request that lands in the inbox needs reading, interpreting, matching, and entering into SAP. Instaquote handles that entire process automatically, freeing your engineers to focus on the cases that actually need them.
Save Money
Deploy in 2–4 weeks
Low Effort

How it works

Automated. Auditable. Confident at Every Step.

Standard spare part requests follow a pattern — read the email, identify the parts, match the customer, enter the data into SAP. Instaquote handles that sequence automatically, with a confidence score at every step. High-confidence requests flow through without intervention. Engineers focus on the cases where their judgment is genuinely needed.

01

INBOX

Customer email received

Request arrives in the shared mailbox. Instaquote reads it, identifies the language, and filters out requests already picked up by a quotation engineer — eliminating duplication before it starts.

Shared Inbox spare-parts@acme.com
HM
Hans Müller
Werks Süd GmbH · 09:42
DE
Anfrage: Ersatzteile Pumpe Type P-3200
"Bitte schicken Sie ein Angebot für vier Dichtungen und eine O-Ring-Garnitur — Lieferung an Werk Süd, KW 47…"
  • Read 147 words parsed
  • Language German detected
  • Dedup Original · not in process
02

IDENTIFICATION

Business partner and parts identified

Customer matched to the correct SAP business partner automatically. GraphRAG retrieval searches product documentation, historical quotes, and engineering records to identify the correct spare parts from the email description.

Identification · Confidence Scored GraphRAG · 2.1s
Business Partner
Werks Süd GmbH
  • SAP BP# 1024-5587
  • Match source Email domain + signature
  • Confidence 0.98 · High
Spare Parts · GraphRAG
  • P-3200-SEAL-A Pump seal · 4 ea 0.94
  • P-3200-GASKET Gasket set · 1 ea 0.89
  • P-3200-O-RING O-ring kit · 1 ea 0.76
03

SAP

SAP quotation and service notification created

Quotation line items prepared and pushed directly into SAP — with the original customer email attached as a PDF for full traceability.

SAP · Submitting Q-2024-8847 · Werks Süd GmbH Assembling…
Service Notification
SN
SN-1247-2024 · Pumpe P-3200 · Maintenance Site: Werk Süd · Priority: standard · Routed to: after-sales
Quotation Line Items
  • P-3200-SEAL-APump seal · 4 ea
  • P-3200-GASKETGasket set · 1 ea
  • P-3200-O-RINGO-ring kit · 1 ea
Customer Email · Attached
  • anfrage_p3200_werks_sued.pdf · 124 KB
  • Original DE source preserved for full traceability
  • Linked to SN-1247 and Q-2024-8847 in SAP DMS
Created · pushed to SAP in 2.4s · audit-ready
04

OVERSIGHT

Engineers handle exceptions. Leadership sees everything.

Low-confidence requests are flagged with full context for engineer review. The process monitoring cockpit gives operations leadership real-time visibility into automation rate, confidence scores, and throughput.

0
quote requests today
Auto-pushed to SAP · 87.4% Flagged for engineer · 12.6%
2,488
359
The 359 low-confidence requests arrive at the engineering queue with the email, identified parts, and confidence scores attached — resolvable in minutes, not hours.
Integrations

Connect Seamlessly with Your Existing Data

Break down data silos and integrate all of your existing data, creating a single source of truth. 
instoquote-connectors

 

Your Expansion Path

Start Here. Scale Across Operations

Each stage shortens discovery cycles, reduces duplication costs, and builds a compounding knowledge advantage across the organization.

  1. 01 To start

    Instaquote agent

    End-to-end spare part quotation automation from customer email to SAP. English and German requests. AI confidence scoring throughout. Live in 2–4 weeks.

  2. 02 Next

    Payment processing automation agent

    The same ingestion-to-ERP workflow applied to invoice and payment document processing — extracting entities, matching records, triggering actions in SAP, and flagging exceptions for human review.

  3. 03 Next

    Full agentic operations

    A continuously learning automation layer spanning after-sales, finance, and supply chain — each workflow feeding the same knowledge graph, each deployment compounding the intelligence of the last.

  4. 04 Vision

    AI-assisted product development

    A connected R&D intelligence layer spanning internal knowledge, external literature, patent landscape, and expert networks that compounds with every study, accelerating every discovery cycle.

Our Platform

Connect Once, Govern Once, Reuse Everywhere.

Most enterprises rebuild the same plumbing for every AI project — connectors, governance, retrieval, audit. Squirro builds it once. You extend it.

Squirro Platform Copy-1

One Platform. Limitless Workflows. Ready to Deploy.

Ready to deploy

Start Where the Friction Is.  

Spare part quotation, payment processing, and supply chain workflows each create operational friction differently in every manufacturing organization, so we're mapping the most strategic path to value with a small number of early partners.

Share your details withus for early access, a conversation on how Instaquote fits your SAP environment, or a voice in how it gets built.