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Manufacturing · Industrial

From Spare Part Request to SAP Quote in an Instant.

Every spare part request that lands in the inbox needs reading, interpreting, matching, and entering into SAP. Instaquote handles that entire process automatically, freeing your engineers to focus on the cases that actually need them.

Save Money Deploy in 2–4 weeks Low Effort
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Trusted by Industry Leaders

Zwickroell Henkel Siemens OCBC Bank Candriam Bertelsmann IDB Invest Security Benefit

Evidence in Action

Watch Squirro Generate Accurate Quotes From Request to Ready-to-Send Proposal.

InstaQuote Agent - live demo, ready to play
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How it works

Automated. Auditable. Confident at Every Step.

Standard spare part requests follow a pattern — read the email, identify the parts, match the customer, enter the data into SAP. Instaquote handles that sequence automatically, with a confidence score at every step. High-confidence requests flow through without intervention. Engineers focus on the cases where their judgment is genuinely needed.

01

INBOX

Customer email received

Request arrives in the shared mailbox. Instaquote reads it, identifies the language, and filters out requests already picked up by a quotation engineer — eliminating duplication before it starts.

InstaQuote Agent Overnight mailbox · 11 requests SAP master data
Inbox11 requests
RFQ — seal kits and filters for MTU 396
Adriatic Marine Services d.o.o.
EN
Anfrage — Ersatzteile Kreiselpumpe 65-250
Nordwind Maschinenbau GmbH
DE
Spare parts list attached — conveyor line B
Baltica Grain Handling Sp. z o.o.
EN
TimelineStepsSAP artifacts
  • Customer email received
  • Read customer request2.3s
  • Touched?Untouched
  • Duplicate?Unique
  • Identify language (EN/DE)EN
02

IDENTIFICATION

Business partner and parts identified

Customer matched to the correct SAP business partner automatically. GraphRAG retrieval searches product documentation, historical quotes, and engineering records to identify the correct spare parts from the email description.

InstaQuote Agent Docs + quote history Run confidence 95%
InstaQuote — from a customer request to a quotationIdentify business partner — step 3/11
CompletedRunningRouted to manual queue
Identificationconfidence scored per step
Business partner
Adriatic Marine Services d.o.o.
name · address · order history
BP-10023496%
  • MAT-4471Seal kit DN80 (MTU 396)×297%
  • MAT-2210Fuel filter cartridge F-22×695%
  • MAT-8830O-ring set 396-series extracted from prose×188%
03

SAP

SAP quotation and service notification created

Quotation line items and the service notification are prepared, then created in SAP once the quotation engineer approves at the gate — with the original customer email archived for full traceability.

TimelineStepsSAP artifactsAssembling…
Service notification SN-30408MTU 396 gensets · overhaul
Quotation QT-77408BP-100234
  • MAT-4471Seal kit DN80 (MTU 396)×2€2,480
  • MAT-2210Fuel filter cartridge F-22×6€1,710
  • MAT-8830O-ring set 396-series×1€640
  • Total, excl. VAT€4,830
Quotation Engineer approval required
Nothing is written to SAP before this gate. Original request archived as DOC-55408.
Preview draft quotationEdit linesApproveReject
Approved at the gate · SN-30408 and QT-77408 created in SAP · audit-ready
04

OVERSIGHT

Engineers handle exceptions. Leadership sees everything.

Low-confidence requests are flagged with full context for engineer review. The process monitoring cockpit gives operations leadership real-time visibility into automation rate, confidence scores, and throughput.

Requests
0
last 8 weeks
Auto-quoted
53%
47/88 requests
Material accuracy
96%
positions vs catalog
Time to quotation
41.6 min
vs ~2.4 d manual
Quoted · 47Engineer or closed · 41
Run historyoutcomes that stopped short are listed alongside the ones that quoted
  • 06:04RFQ — seal kits and filters for MTU 396Quoted · QT-77408
  • 05:52Angebot bitte — Ventilsitz-KitsQuoted · QT-77407
  • 05:30the usual for line 3BP picked by human
  • 21:48Demande de devis — éléments filtrantsOut of scope — language
  • 20:31RE: Quotation QT-77104 — following upDuplicate — closed

Integrations

Connect Seamlessly with Your Existing Data

Break down data silos and integrate all of your existing data, creating a single source of truth.

instoquote-connectors

Your Expansion Path

Start Here. Scale Across Operations

Each stage shortens discovery cycles, reduces duplication costs, and builds a compounding knowledge advantage across the organization.

  1. 01 To start

    Instaquote agent

    End-to-end spare part quotation automation from customer email to SAP. English and German requests. AI confidence scoring throughout. Live in 2–4 weeks.

  2. 02 Next

    Payment processing automation agent

    The same ingestion-to-ERP workflow applied to invoice and payment document processing — extracting entities, matching records, triggering actions in SAP, and flagging exceptions for human review.

  3. 03 Next

    Full agentic operations

    A continuously learning automation layer spanning after-sales, finance, and supply chain — each workflow feeding the same knowledge graph, each deployment compounding the intelligence of the last.

  4. 04 Vision

    AI-assisted product development

    A connected R&D intelligence layer spanning internal knowledge, external literature, patent landscape, and expert networks that compounds with every study, accelerating every discovery cycle.

Our Platform

Connect Once, Govern Once, Reuse Everywhere.

Most enterprises rebuild the same plumbing for every AI project — connectors, governance, retrieval, audit. Squirro builds it once. You extend it.

Squirro Platform Copy-1

One Platform. Limitless Workflows. Ready to Deploy.

Ready to Deploy

Start Where the Friction Is.

Spare part quotation, payment processing, and supply chain workflows each create operational friction differently in every manufacturing organization. We work with early partners to map the most strategic path to value and to deploy quickly where the friction is sharpest.

Share your details with us to discover the use case, discuss how Instaquote fits your SAP environment, or explore a deployment.

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